HR software: Effective tools for your temporary employment agency

The abbreviation HR stands for Human Resources, i.e. personnel management. Software for this area digitises workflows such as applicant management and selection or contract and salary administration. HR software in general is designed for the HR department in companies and is equipped with the relevant functions and processes for HR: HR administration, recruitment, and payrollGlossary.

As a staff leasingGlossary or personnel placement agency, the requirements on your software solution are far more specific and complex than those of an internal HR department. You need powerful capabilities to manage your customers and candidates depending on the size of your business. This includes not only the basic personnel administration, but also the payment of wages to temporary workers, considering the complex taxes and legal requirements of various cantons and collective bargaining agreements. Your financial accounting requirements are more diverse, such as managing accounts payable and accounts receivable and keeping an eye on your business goals. General HR software is not sufficient here. You need a specific HR tool tailored precisely to these diverse and specialised needs.

The differences lie in the details! An industry solution for temporary employment agencies and personnel placement agencies represents the triangular relationship between customer, candidate, and personnel service provider. It is specifically designed to efficiently manage thousands of assignments and the associated work and will become the most important HR tool for HR services providers. General HR software cannot fulfil this task.

Matching

A central database enables efficient management of candidate profiles, which speeds up the placement process. This improves the matching of candidates with customer requirements.

Laws

Aspects such as working hours, minimum wages or family benefits are regulated by law and should already be included in the software. An industry solution such as Apriko takes collective bargaining agreements into account and offers assistants and calculators such as the withholding tax code finder or minimum wage calculator.

We will be happy to show you more use cases in person or you can read more about them here: e.g. creating temporary employment contracts and placement contracts.

In addition to general functions for efficient personnel management such as duplicate detection, quick entry aids, ongoing credit check, CV parsing or document management, industry solutions such as Apriko offer specific functions and processes for staff leasingGlossary and personnel placement. The legal requirements of Switzerland are taken into account. Overview of the functions:

• Candidate management: with digital dossier, including all skills, references, professional experience, or certificates.
• Customer management: with business history, as well as industries and area of activity or collective labour agreement affiliation.
• Personnel placement: with simple and clear placement of candidates with customers for permanent placements. Including tracking and evaluation during the induction phase.
• Staff leasingGlossary: Create placements for temporary employees with just a few clicks. Always keep an overview, from the vacancy to the signing of the contract and ongoing deployment.
• Time recording & reporting: Recording working hours and expenses, managing absences and holidays, approval workflows and much more.
• Wage: from withholding tax to settlement with the cantonal social security offices and all special considerations in between – correct and settled daily from the first hour of work.
• Invoicing: Invoicing of the work performed, preferably also grouped as desired. Automatic invoicing, incl. dunning. This is how cash flow hedging works!

Here you can access all functions.

And because we at Apriko have stepped up to simplify the daily work of HR service providers, we are trying to automate as many of these processes for you as possible. We integrate innovative tools and network our software with trusted partners to create a flexible and open platform that takes business optimisation to the next level.

If you want to improve team communication in your HR agency or temporary employment agency, specialist HR software is an effective solution. Because data is recorded centrally and all personnel consultants have access to information such as candidates, candidate skills, vacancies with customers, placements, notes, pending tasks, etc. at all times. customers can be served faster. With access to digital candidate and customer files, all employees are always on the same page and can communicate more effectively with each other. Excel lists, paper stacks and emails are eliminated, data is always up-to-date and there are no duplicates or outdated data.

Efficient strategies are essential in the modern fast-paced business world. An industry solution offers a number of benefits that not only optimise workflows, but also contribute to the strategic development of your business.

Increased efficiency: Automated processes significantly reduce manual effort. From candidate management to payrollGlossary, the software enables fast, error-free processing that saves time and increases productivity.

Improved compliance: The software facilitates compliance with legal requirements and industry-specific regulations. It automatically updates with the latest changes in legislation, minimising the risk of compliance violations.

Improved data analysis: Built-in analytics tools enable you to make informed decisions based on real-time data. This helps you identify trends and strategic planning.

Cost savings: By automating routine tasks, resources can be used more effectively. This reduces operating costs while increasing profitability.

A good choice of software can therefore not only save time and costs, but also contribute to a better working atmosphere, create a competitive advantage, and help to secure the long-term success of your company. This is our motivation.